Managed Services
Printers, Copiers, Toners & Service
Managed Services Benefits
Tired of paying for transactional toner that you have to keep stored in the closet? Or overpaying for that oversized copier that a unit half the size could accomplish at a fraction of the cost? Toner expense accounts for the majority of an office’s supply spend. Why not let us help you save some money.
Here are some of the benefits you will realize when moving from a traditional print environment to a managed print program:
Visibility of your Entire print fleet of networked devices
Deviated toner pricing. Typically, 30% savings from a traditional office supplies vendor
Includes your printer, technical support, and automatic supplies replenishment. This includes cartridges, drums, and maintenance kits when you need them
Option for refurbished devices. These include a warranty or can be put on a full-service program so no need to worry about reliability. More senior devices often have significantly cheaper toner cost
With our robust software and web interface, you will have 100% visibility of your entire print fleet, in real time, on one screen. Customized reports can be downloaded in seconds and converted to an Excel file for manipulating and analyzing. With this data, you are better prepared to make informed decisions on re-deploying and upgrading your fleet.
No need to provide meter reads: We’ll monitor your printer(s) automatically, so you don’t have to.
Accurate Budgeting
In a typical printing environment, it is a nightmare to bring together all of the related invoices for service, supplies, devices and any other printer related expenses. Managed print provides a single monthly invoice for budgeting, forecasting and reporting. There is no more guessing and you will know how much you spend on printing every month and when there is a sudden or significant change in those expenses. It also facilitates vendor responsibility and lowers costs by bundling multiple services through one vendor.
Cost Savings
We have helped companies, both small and enterprise level, realize a significant overall savings in their total cost of ownership. As print, copier and fax devices become more expensive and complex (more moving parts for automatic document feeding, duplexing, finishing) and handle higher volumes—bundling financing, hardware and supplies into a single contract makes sense. But, to fully benefit from MPS, a company should have a comprehensive analysis with an emphasis on helping them print less, not purchase more.
Technical Service
Because service is included in a Managed Print program, when your printer malfunctions you won't have to bring in an expensive service technician, who works on a per-hour basis to fix it. Our technicians are guaranteed to arrive within 8 business hours to get your equipment up and running quickly, allowing for increased productivity of the end users. You will also receive proactive printer maintenance, based on the usage of each device, to extend the life of your hardware.
Automated Replenishment of Toner and Consumable Items
Our MPS system monitors the toner levels of each printer and automatically ships cartridges when the toner reaches a pre-determined threshold. This eliminates ordering the wrong supplies, the need for storing inventory and overnight rush shipments, saving you time and money!
Optional On-site Support
Utilizing our national network of service technicians, we can provide on-site service for your devices. You can call, e-mail or send in your service request online through our website. In addition, you will be able to run reports on the service history of each device, and our technicians will have access to this information before they arrive, allowing them to confirm which parts they may need to correct your issue, and have them ready before they arrive at your location.
Renewed Hardware
New not necessarily right for you? Going with a refurbished device can save you money on the initial investment, but also on supplies as the market has mulplie supplier options. We have extensive knowledge and hardware options including copiers, printers, plotters, label printers and more. Contact us today to see how much you can save your organization.
Single Invoice
Helping you streamline the process of procurement, purchasing and auditing with a single monthly invoice that details the usage and costs for each device that is a part of the MPS program. No more guessing, you will be able to budget, forecast and see anomalies in your environment!
We have helped companies, both small and enterprise level, realize a significant overall savings in their total cost of ownership.